Competition Rules

Wayland & District Photographic Club 
Competition Rules 

1. Introduction 
There are three types of internal competition which members of WDPC may enter: 
  • Photographer of the Year
  • Image of the Year
  • Fun competitions
The rules for these internal competitions are set out in this document. 
2. Photographer of the Year Competition 
The Photographer of the Year award is decided by adding together all of the scores obtained by each Photographer from the qualifying competitions held during the season.  The award goes to the highest scoring individual.  The Print and Digital scores are kept separate and an award is given for each in each class. 
2.1 Classes of competition 
There shall be two classes of competition entries: 
  • Members
  • Members Advanced
The classes will be judged separately and the judge(s) advised of the classes before, or during the competition. 
a. A joining member may be advised by the Competition Secretary or the Chairman as to which class the member should adopt when entering competitions for the first time.  The new member must stay in the selected class for at least one competition season.  The joining member may seek advice from the committee regarding which class is best suited to them, and may bring a supporting portfolio of images for consideration.
b. The committee may require a member who has become ‘placed’ (i.e. in the top three) in the Members class competitions to move up to the Members Advanced class, effective from the start of the following season.
c. All members must stay in the allocated or chosen class throughout the competition season.
d. A member may apply to the Committee to be moved to a different class, but the decision of the Committee on this will be final and binding on the member. 
2.2 Organisation of the competitions 
a. The competitions will be held in rounds.  The number of rounds will be determined before the competition season by the Committee and published in the programme.  Unless notified to the contrary by the Committee, there will be three rounds of digitally projected images, three rounds of print competitions.
b. The number of images that a Member may enter in each competition will be decided by the Competition Secretary with Committee approval before the season commences and the Members will be notified.  The competitions may either be judged by the members in a vote, or by an appointed judge or judges at the discretion of the Committee.
c. All image scores will be published and used to determine the overall annual winner of ‘Photographer of the Year’ in each class by the highest total score in accordance with the rules. 
2.3 Specifications for Prints 
a. Prints may be any size or aspect ratio within the following limits:  Prints should not be smaller than A4. Prints may not be larger than A3.  The mount must not exceed 500mm x 400mm. 
b. Prints should be labelled in the top left, on the back of the mount with the image title, the member’s name and class.  The top of the image should be clearly marked on the back: ‘TOP’ or by an arrow pointing to the top.
c. A member may request another member to present their print images at a competition they cannot attend. 
d. Prints must be handed in at least 15 minutes before the start of a print competition. 
e. Digital copies of the prints to be entered must be submitted to the competition secretary no later than the Wednesday prior to the competition, in the format specified in 2.4.
2.4 Specifications for Digital Images 
a. Digital images must be formatted on the long edge to fit within a frame of 1600 pixels wide for landscape or 1200 pixels high for portrait.  They should also be in the jpg format and colour profiled to sRGB.  Image resolution is not important but 72 or 96 ppi is usual.  The image file size should not be more than 1.5 Mb, but larger files may be submitted.  Larger files may be reduced to below 1.5Mb at the discretion of the Competition Secretary. 
b. Digital images should be titled exactly as follows including capitalisation and without characters such as hyphens, apostrophes etc:
  IMAGE TITLE by Author.jpg (e.g. NORFOLK SUNSET by John Smith.jpg) 
or as directed by the Competition Secretary for specific competitions.
c. Digital images should be sent to the Competition Secretary no later than the Wednesday prior to the competition, either by Email, or by the file transfer protocol, which ever is specified. 
d. A member may send digital images to the Competition Secretary well in advance of a competition from which the member may be absent. 
e. Images incorrectly formatted, sized or titled will be rejected and returned to the author for amendment.
2.5 Method of Scoring for Print and Digital Images
It is in a member’s best interest to enter the maximum number of entries allowed in all rounds, as all marks awarded count towards the overall winning scores. 
The winners in each class will be announced after all rounds are played out and the final total scores are known.  Members will be notified of the final result as soon as possible before the presentations at the AGM. 
All entries that receive a score will be added to the score sheet.  The overall winner will be the member with the highest total score.  Members whose scores are tied will share the place. 
There will be a Photographer of the Year in each class for Print and Digital. 
Images will be scored out of 20 with no half marks.  The judge(s) will be advised that we allow more than one image in each class in the Photographer of the Year competitions to be awarded maximum points if they merit such recognition.
2.6 Category Definitions 
a. Open category competitions, Prints or Digital

There is no restriction on subject matter or manipulation techniques. 

b. Themed category competitions, Prints or Digital 

Images should interpret the category appropriately.  Guidelines will be given to members and the Judges regarding parameters. (e.g. Patterns – can be widely interpreted using natural or man made patterns). 

c. Nature category competitions, Prints or Digital
In line with PAGB competitions, WDPC League competitions are determined to be Nature (Natural History) competitions and as such will use the Nature definition below. 
Nature photography is restricted to the use of the photographic process to depict all branches of natural history, except anthropology and archaeology, in such a fashion that a well-informed person will be able to identify the subject material and certify its honest presentation.
The story telling value of a photograph must be weighed more than the pictorial quality while maintaining high technical quality.
Scientific bands, scientific tags or radio collars on wild animals are permissible. Photographs of human created hybrid plants, cultivated plants, feral animals, domestic animals, or mounted specimens are ineligible, as is any form of manipulation that alters the truth of the photographic statement.
Processing of the captured image, by cropping, exposure adjustment, colour correction, noise minimisation, dodging/burning, HDR, focus stacking and sharpening, is allowed. Cloning of image defects and minor distractions, including overlapping elements, are permitted when these do not distort the truth of the photographic statement.
Images entered as Nature can have landscape, geologic formations, weather phenomena, and extant organisms as the primary subject matter. This includes images taken with the subjects in controlled conditions, such as zoos, game farms, botanical gardens, aquariums and any enclosure where the subjects are totally dependent on man for food.
Infrared images in Nature are not allowed.
Access to biological subjects may be restricted. By entering a WDPC event, Photographers warrant that they have followed relevant codes of practices and hold any necessary licences.
In general, whilst they are eligible, landscape and geological pictures generally do not score very well in Nature competitions.
Picked flowers are not Nature.  Previously cultivated flowers, now growing wild, are eligible but, again, are unlikely to score well.
d. Monochrome category competitions, Prints or Digital 
Monochrome images are limited to normal black and white or greyscale tones.  Toning may be employed to create an overall cast such as Sepia Toning over the whole image.  No other colour is to be introduced in any part of the image.
Infrared images are allowed in the WDPC Mono category only.
e. Selective toning category competitions, Print or Digital 
This category may be sub-defined as duotone, tritone or quadtone, where selective toning will be allowed.  This will be specified in the guidance notes. No element of toning should be from an original coloured image, but must be created in the dark or light room. 
2.7 Image eligibility 
a. An image, either digital or print, or any image principally derived from that image may only be entered into the Photographer of the Year competitions once.  
b. No image in either the digital or the print competitions should be older than 5 years since original capture. 
c. Use of nearly identical images.
An Image so similar as to be nearly identical to a image already entered into previous club competitions will be deemed ineligible for future competitions.
An image previously entered as a colour PDI may not be re-entered as a monochrome PDI and vice versa. The same image may not be entered in both Print and DPI competitions. 
3. Image of the Year Competition 
a. The Image of the Year is a one off competition for Print and Digital held at the end of the season before the AGM.  All classes will compete together without differentiation for the Image of the Year.  Each photographer may enter just one digital and one print image. 
b. The image does not need to have been entered into a previous competition. 
c. There will be two Images of the Year, one for Prints and one for Digital. 
d. All print and digital images of any classification (i.e. Open category) will be eligible for this competition at the discretion of the Competition Secretary in conjunction with the Committee.  Members will be notified if images put forward are considered by the Competition Secretary to be unsuitable. 
e. An image, either digital or print, or any image principally derived from that image may only be entered into one Image of the Year competition.  Images that appear very similar to previously entered images may be rejected by the Competition Secretary.  Images entered into the Image of the Year Competition may not be used in any subsequent internal club competition. 
f. No image, either digital or print, should be older than 5 years since original capture.
g. The Print and Digital competitions will be scored First, Second, Third and highly commended by the invited judge. 
h. Trophies will be presented to the winners of the Print and Digital competitions, on loan, at the AGM and must be cleaned and returned at least one week before the next AGM.  Trophies may be retained at the AGM if required for engraving and returned to the recipient at the first opportunity. 
i. Print entries must conform to the specification given in paragraph 2.3. 
j. Digital entries must conform to the specification given in paragraph 2.4. 
k. A member may request another member to present their Print image at the competition if they cannot attend. 
4. Fun Competitions 
From time to time, fun competitions may be organised with the Committee’s approval.  These may include: 
a. Audio Visual (AV)
An AV is defined as a series of still images set to music.  AV’s must not run for more than 5 minutes. 
b. Digital Panel 
This consists of one image, which contains several images within a frame which should be formatted on the long edge to fit within a frame of 1600 pixels wide for landscape or 1200 pixels high for portrait.  They should also be in the jpg format and colour profiled to sRGB.  The images should be themed in accordance with the guidance notes issued before each competition.

c. PhotoTrek challenge 
This is a portfolio competition with nominated categories and a limited timeframe and geographic area.  The entrant with the highest scoring portfolio will be the PhotoTrek champion.  Detailed guidance will be issued before each competition. 
5. General Rules 
a. Any image entered in the Photographer of the Year Competition, either digital or print, or entered in the Fun or Informal competitions can also be entered in the same season’s Image of the Year Competition. 
b. In all competitions and categories, all aspects of the image must be the Member’s own work and primarily originate from a photographic image or images, by whatever means.  Images made completely by computer software and having no photographic content are not allowed. 
c. Subject to the competition category, manipulated images are acceptable provided the Member carried out all manipulation and took the original exposures. 
d. The Member must have full copyright of all elements of the image.  The use of royalty-free or copyright-free images to which nobody owns the copyright is not acceptable. 
e. Any Member who has concerns regarding a judge’s comments or scores must communicate them to the Competition Secretary, not directly to the judge. 
f. Use of Members’ images in external competitions.  
The Competition Secretary or Selection Committee may pick images entered in internal club competitions to represent the club in external competitions. A member has the right to refuse the use of an image and must inform the competition secretary in person or by email on notification that the image may be used. 


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